Data protection training - what you should look out for

In today's business world, data protection is a key factor for the success of a company. The General Data Protection Regulation (GDPR) stipulates that companies must ensure the protection of personal data. Data protection training for your employees is essential to ensure that everyone in the company understands and implements the legal requirements. Well-conducted employee training minimizes the risk of data protection breaches and the associated legal and financial consequences.

In this guide you will find out what you should pay attention to during data protection training, how to plan and implement it effectively, and how Dialogbild as an agency can support you in communicating it visually and comprehensibly.

Why is data protection training important?

Data protection training is crucial to ensure that all employees understand and can put the applicable data protection guidelines into practice. Here are the top reasons why data protection training is essential:

1. Legal requirements (GDPR): The GDPR stipulates that companies must protect personal data of customers, partners and employees. Violations can result in heavy fines. Regular employee training helps to ensure compliance with the GDPR.

2. Reducing the risk of data breaches: Most data protection incidents are due to human error. Training can raise employee awareness and inform them of potential risks and behaviors that prevent data breaches.

3. Increase customer trust: Customers expect their data to be secure. Data protection training shows that your company takes the protection of personal data seriously and thus protects the trust of your customers.

4. Increase employee awareness: Regular training ensures that employees understand the importance of data protection and are aware of their responsibilities.

Planning data protection training – what you should pay attention to

Planning effective data protection training requires a clear approach to ensure employees acquire the necessary knowledge. Here are the key steps to consider when planning data protection training:

1. Set training goals

Before conducting data protection training, you must clearly define the goals. What should employees know and understand after the training? Typical goals are:

Understanding of the basic principles of data protection.
Knowledge of the GDPR and its requirements.
Identify risks and prevent data breaches.
Correct handling of personal data.

2. Identify target group

The content of the data protection training should be tailored to the target group. Different departments have different data protection requirements. For example, employees in the IT department should be trained differently than employees in customer service. Targeted training ensures that the content is relevant and practice-oriented.

3. Contents of the data protection training

The content should cover the most important aspects of data protection. Here are some topics that should be included in every data protection training:

GDPR Basics: Introduction to the General Data Protection Regulation, including principles such as data minimization, purpose limitation and lawfulness of processing.
Handling personal data: How is data correctly collected, processed, stored and deleted?
Rights of data subjects: What rights do customers and employees have regarding their data (information, correction, deletion)?
Data security measures: Technical and organizational measures to avoid data protection violations (e.g. encryption, access controls).
Data breach response plan: What to do in the event of a data breach and how to report it to data protection authorities?

4. Method of training

There are different methods to conduct data protection training:

Face-to-face training: These offer the opportunity for direct interaction, questions and discussions. They are particularly suitable for smaller groups.
Online training: This method is flexible and scalable, ideal for larger or remote teams. Online training can also be offered in the form of e-learning courses.
Blended learning: A combination of face-to-face and online training offers flexibility and interactivity and can appeal to different learning styles.

5. Data protection training template

A data protection training template provides a valuable basis for planning and implementing the training efficiently. These templates contain pre-prepared content and checklists that can be customized to suit your company's specific needs. Examples of templates are:

Presentations on GDPR basics.
Checklists for the correct handling of personal data.
Quizzes and exams to check employee knowledge levels.

6. Regular training and refreshers

Data protection training should be carried out regularly, at least once a year. In addition, new employees should be trained immediately as part of their induction. If data protection regulations change, all employees must also receive a refresher.

7. Measure training success

After the training, you should check the success of the training measures. This can be done through tests, quizzes or practical exercises. It is important to know whether the content has been understood and can be applied in practice.

Instruction in data protection – important points for practice

Training in data protection should be specifically aimed at the everyday tasks of employees. Employees not only need to know the legal principles, but also know how to implement them in practice. Here are some examples of practical instructions:

Correct handling of passwords: Raising awareness of secure passwords and the handling of access data.
Email Encryption: Practical tips for using encryption to protect personal information.
Secure data deletion: Training on how to securely delete data to ensure it cannot be recovered.

How Dialogbild as an agency can help with data protection training

Visual representations are an extremely effective way to explain complex topics such as data protection in an understandable way. Dialogbild supports companies in making data protection training clear and understandable through visual communication. We develop tailor-made explanatory images that present the most important points of data protection training in an easy-to-understand and visually appealing way. These explanatory images can be used as posters, handouts or for digital training materials.

Logo von Kühne und Nagel

DAILY SECURITY

OCCUPATIONAL SAFETY IN ALL AREAS

The international logistics and freight transport company Kühne+Nagel (AG & Co.) KG works every day to transport goods around the world - whether by sea and air freight, land transport or in contract logistics. Around 15,000 employees at more than 130 locations are employed for this purpose. The topic of "daily security" plays a particularly important role in the logistics industry, as a lack of security precautions can, in the worst case, lead to supply chain disruptions. ...

S/4 Hana CPC SAP CH/4NGE Prozessdarstellung Erklärbild Infografik Dialogbild Agentur für Visualisierung von Prozessen, Veränderungen und Visionen.

SAP CH/4NGE

Successful implementation of S/4 HANA with the Dialogbild Roadmap

The new SAP Suite is meant to have a roll-out until 2027. Through it, tenths of thousands of companies worldwide will receive new options and functionalities that will drive the digital transformation ahead. This too, however, means a complex transformation for the organization.

In order for the implementation to work, focus should not just be on the technical implementation, but especially the user, the people who should be focused on. The transformation is highly complex and moves the entire organization.

We asked ourselves: How can it be ensured that none of the affected will be left behind? And what must be done so that the new solution isn’t just installed, but also sustainably implemented? ...

What is data protection training?
Data protection training is training aimed at informing employees about the correct handling of personal data in accordance with the provisions of the GDPR (General Data Protection Regulation). It provides knowledge about privacy protection and the legal requirements for data processing.

Why is data protection training important?
Data protection training is important because it:

Meets the legal requirements of the GDPR and ensures that your company complies with data protection regulations.
Minimizes the risks of data breaches, which can lead to high fines and reputational damage.
Raises awareness among employees and helps them take responsibility for protecting personal data.
Strengthens the trust of customers and partners by showing that the company takes the security of their data seriously.

Who should take part in data protection training?
All employees who work with personal data in any way should regularly participate in data protection training. This includes employees in IT, customer service, sales, human resources, and any other department that has access to data.

How often should data protection training be carried out?
Data protection training should be carried out at least once a year. New employees should be trained immediately after joining the company. Refresher training is also required when data protection regulations change or new regulations come into force.

What content should a data protection training cover?
Data protection training should include the following topics:

Basics of the GDPR: Explanation of the legal basis, principles and obligations.
Handling of personal data: How data is correctly collected, processed, stored and deleted.
Rights of data subjects: Information about rights such as access, correction and deletion of data.
Data security measures: Training on measures to ensure that data is protected from misuse (e.g. encryption, password protection).
Data breaches: What to do in the event of a data breach, how to report it and what the consequences are.

What is a data protection training template?
A data protection training template is a ready-made training material that helps companies organize and deliver training content efficiently. Templates typically contain presentations, checklists, questionnaires, and training aids that can be customized to meet the company's specific needs.

What methods are there for data protection training?
There are different methods for conducting data protection training:

In-person training: On-site training that enables direct exchange and discussion.
Online training: Digital training platforms that can be carried out regardless of location.
Blended learning: A combination of face-to-face and online training that combines flexibility and interactivity.

How do you measure the success of data protection training?
The success of data protection training can be measured through tests, quizzes or practical exercises. These methods help to check whether employees have understood the training content and are able to apply it in practice. Regular controls and audits can also help to ensure long-term training success.

What is data protection training?
Data protection training is practical training that shows employees how they can implement data protection regulations in their daily work. This includes topics such as how to handle passwords securely, encrypting emails and properly deleting data.

How can Dialogbild help with data protection training?
Dialogbild supports companies in conducting data protection training by:

Developing visual explanatory images that present complex topics in an easy-to-understand and clear manner.